CaptureBites MetaServer

Imagine if every PDF document that comes by email or from your MFP is instantly named correctly and saved where it's supposed to be. Forget about manually searching, renaming, and organizing documents. With MetaServer, an intelligent software designed for the modern digital workplace, this notion is becoming a reality.

In today's world, where documents flow constantly and from different sources, MetaServer comes as a solution to this situation. It allows tracking of folders and email inboxes, automatically processes all incoming PDF documents — whether electronic or scanned — and intelligently names and organizes them. With advanced text extraction and rules that are easy to set up, MetaServer eliminates the need for manual labor and increases the efficiency of your work.
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What we have already implemented with MetaServer:

• Automatic processing of incoming invoices to SAP system: It is now possible for invoices to be processed electronically and automatically included in the SAP system immediately upon receipt, saving time and reducing error rates.
• Obtaining metadata from photos of production labels in an industrial enterprise: MetaServer can extract important information directly from images, which greatly simplifies the recording and management of production data.
• Delivery note processing (CMR) with connection to the Transport 4K system: Integration with Transport 4K enables automatic processing and tracking of delivery notes, improving logistics operations.
• Automation of processing incoming mail with sending documents to specific persons: This process ensures that all incoming mail is efficiently distributed and electronically delivered to the relevant employees without undue delay.

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MetaServer is designed to recognize the type of document and automatically choose between directly extracting text from an electronic PDF or using OCR for scanned images. This smart approach means you no longer have to spend time searching for files with random names generated by your MFP, and you can focus on what's really important.

Key features of MetaServer include:

• Automated Import: Easily retrieve documents directly from folders, subfolders, or mailboxes.
• Intelligent Organization: Documents are automatically sorted, processed and organized according to pre-set rules.
• Advanced Extraction: PDF type recognition with the ability to extract text without the need for OCR or automatically apply OCR for image PDFs.
• Data Validation: Verification of data using external databases and validation rules to ensure accuracy.
• Flexible Export: Ability to export results to one or more destination locations of your choice.

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MetaServer is a universal solution suitable for any company that is dealing with a large number of documents — from accounting documents and forms to applications and other specific types of documents. Whether you're a small branch or a large company processing hundreds of documents a day, MetaServer brings digitizing your documents to a new level of efficiency and accuracy.