RPA: Efficient automation of routine cross-system tasks
Robotic Process Automation (RPA) replaces the repetitive routines that currently burden your teams – such as retyping, filling out forms, copying, comparing data, or downloading documents from various applications.
Robots mimic user actions: they open an application, log in, search for data, verify it, fill out a form, and save or send the result. RPA works even where no API is available, making it an ideal solution for older or closed systems where direct integration would be complex or impossible.
Time savings
across teams
Robots automatically perform steps that would otherwise take hours for people to complete – without switching between systems or manual intervention.
Reduced error rates at every step
A robot performs tasks the same way every time and according to rules, automatically eliminating typos, oversights, and "human" errors.
Rapid deployment with minimal disruption
RPA can be deployed quickly and non-invasively – often even where systems are older, disconnected, or lack simple integrations.
You can build the robots yourself
We will teach you how to work with RPA in a single day. After that, you can create, test, and modify robots yourself as needed.
RPA as part of a larger whole
We often use RPA as part of a more complex automation—for example, when a robot processes documents that then continue into a workflow, or transfers data from a web form into a legacy system.
In combination with an AI-augmented low-code platform, robots are not an isolated tool, but a connected part of the entire application.
Typical scenarios
▪️Daily processing of statements from multiple portals.
▪️Transcribing data from spreadsheets into a system.
▪️Entering accounting data based on attachments.
▪️Automating file management (renaming, saving, sorting). ▪️Preparing materials for reporting or audits.
A practical example from operations:
The robot downloads over 50 insurance statements daily, extracts the data, adds metadata, renames them, and saves them to the DMS. The entire process, which used to take over 3 hours manually, is completed in 15 minutes without a single error.
When does RPA make the most sense?
▪️You need to automate quickly, without system intervention.
▪️Systems lack an API or are inaccessible to developers.
▪️You repeat the same tasks over and over—clicking, retyping, downloading.
▪️You want to relieve overloaded teams.
▪️You are dealing with reporting, downloading statements, record-keeping, or validations.
The result is fewer routine tasks for people, lower error rates, faster workflows, and a clear overview of what is happening in the process. Most importantly: tasks that previously slowed down the entire team now run reliably and without unnecessary manual intervention.
INFOMATIC is a partner that combines technology with an understanding of operations. Our goal is not "just" to deploy robots, but to set up automation that makes sense for people, fits your systems, and delivers measurable long-term impact.
Data collection
The robot automatically downloads and prepares everything the process needs—such as email attachments, data from portals, files from folders, or information from databases. It consolidates the materials, names them correctly, and passes them on without manual downloading or forwarding.
Working across systems
The robot performs routine steps in applications just like a human: it logs in, opens the necessary screens, fills out forms, and transfers data where it belongs. Everything runs automatically, without copying or switching between windows.
Control and validation
In the next step, the robot automatically compares data between systems and verifies that it matches your rules. If it finds a discrepancy, it flags it and passes it on for resolution.
Handover and overview
Once finished, the robot automatically passes the result to the next step (a system or a person) or sends a notification. At the same time, it creates an audit trail and an overview of what has been processed—giving you control and oversight over the entire process.
Our technology
Tungsten RPA
a robot for routine work
The robot automates repetitive steps across applications and systems—without manual retyping or switching. It relieves teams of routine tasks and accelerates processes without major IT intervention.
Where do they use our solutions?
Case studies and project results
Frequently Asked Questions
Here you will find answers to the most frequently asked questions regarding invoice processing.
RPA uses software robots that perform repetitive steps just like a human: they log into applications, open the necessary screens, fill out forms, transfer data, or download documents from portals. The robot follows the rules we set together, and the process runs automatically—with a clear overview and an audit trail.
RPA provides the greatest benefit for routine tasks that are repetitive and rule-based. This typically includes copying data between systems, working with email attachments, filling out forms, transferring files, verifying and comparing data, or gathering information from web portals. We always assess suitability based on your specific process and real-world exceptions.
You don't have to. RPA often makes the most sense precisely where systems are disconnected, legacy, or difficult to integrate. A robot can work through standard user interfaces of applications, websites, and portals—without the need for complex development or system modifications.
Yes. We set up access via roles and permissions, grant robots only the access they truly need, and use secure credential management. Our solution includes monitoring, logging, and an audit trail, so you can track exactly what the robot did and when. We always tailor these parameters to your internal policies.
We start with a brief consultation to clarify your goals, inputs, systems, and process flow. We then design an automation scenario and prepare an implementation plan. For simpler processes, the first automation can be up and running within weeks—depending on the scope, number of exceptions, and your environment.
Have any questions?
I am here to help
Kamil Dobřemysl
Account Manager
