MetaServer
MetaServer is your silent document specialist. It automatically retrieves documents from emails and folders, intelligently sorts them, recognizes their content, and extracts key data using AI technology—from spreadsheets to handwritten text. It then seamlessly transfers the verified data into your DMS, databases, or enterprise system.
Rapid deployment without programming
MetaServer is a no-code platform that we can get up and running in just a few days. It scales easily and grows along with your business.
Reliable extraction even from poor-quality sources
Even low-quality documents become a valuable source of data. The system extracts text and key information from both scans and photos, reliably handling machine print, barcodes, tables, and handwritten text.
Data under control
It fills in missing data from internal databases, verifies the information against your rules, and automatically forwards any discrepancies to the appropriate person for review.
Up to 10x smaller scans
It can significantly reduce the size of color scans (typically down to a tenth of their original size) for faster transfer and better archiving. The result is lower storage requirements and faster document handling in other systems.
How MetaServer works in practice
Documents come from many places: as email attachments, files in shared folders, scans from multifunction printers, or photos from mobile phones. MetaServer captures all these inputs and converts them into a single managed process—from receiving the document to delivering the result to the target system.
In practice, MetaServer first processes the inputs: when multiple documents arrive at once, it splits them into individual files, recognizes their type (e.g., invoice, delivery note, form), and selects the appropriate workflow. It then extracts the necessary data (including tables or barcodes), fills in and verifies it according to your rules, and finally forwards the document and data—for example, to an ERP, DMS, database, or to specific people via email.
To extract text and data, MetaServer can utilize recognition powered by the Microsoft Azure cloud solution. This allows it to handle even low-quality scans and mobile phone photos, working with both machine-printed and handwritten text as needed. For specific scenarios, the system can be trained on your particular document types—typically based on a few samples.
Examples of INFOMATIC deployments:
▪️Automated processing of incoming invoices into ERP (SAP, Helios, Pohoda, etc.)
▪️Extracting metadata from photos of product labels
▪️Processing line-item data from delivery notes, including reconciliation with purchase orders
▪️Processing incoming mail with automated email generation for specific personnel
▪️Processing cash receipts
Document capture
A document arrives as an email attachment, in a monitored folder, from a scanner/MFP, or even as a photo from a mobile phone. MetaServer automatically captures these inputs and queues them for processing—without manual saving, forwarding, or monitoring where things came from. It also works continuously, so documents don't get stuck in an inbox or on a shared drive.
Splitting and classification
When multiple documents arrive in a single file (typically a batch from a scanner), MetaServer splits them into individual documents. It then identifies the document type and selects the correct processing workflow based on rules or a trained model—for example, one for invoices, another for CMRs or forms. This ensures every document automatically follows the right path without the need for manual sorting.
Data extraction and validation
It extracts the necessary data from the document—not just simple fields, but also tables, barcodes, or handwritten information as needed. It fills in missing data from internal databases/look-up tables and verifies it against your rules. If it encounters an exception, it forwards it to the user interface for targeted review, ensuring attention is only required where it is truly necessary.
Export and system delivery
It sends the processed document and extracted data to your chosen destination—DMS, database, folders, email, or directly into your enterprise system (ERP, etc.). Export can run to multiple destinations simultaneously (e.g., archive + ERP) while maintaining consistent naming, structure, and metadata, ensuring documents remain easy to work with and retrieve.
Frequently Asked Questions
Here you will find answers to the most frequently asked questions about MetaServer.
MetaServer automatically retrieves them from all standard business channels—monitored folders, emails and their attachments, as well as scanners, multifunction devices, and documents captured via mobile. It eliminates manual saving, forwarding, and sorting, ensuring that every document is captured exactly where it enters the company.
It gets the most out of every document. MetaServer extracts machine print, barcodes, tables, and even handwritten text, working reliably even with low-quality scans or mobile photos. It also supports selected language scenarios, including machine print in Arabic.
In most cases, no. MetaServer is designed so that the processing workflow consists of pre-configured steps within the administration interface—you simply set up rules, conditions, exceptions, and sequences. This allows solutions to be deployed and adjusted quickly without the need for custom development; any necessary technical work typically involves only connecting to target systems and configuring the operating environment.
MetaServer combines automated checks with targeted exception handling. Data can be verified using validation rules (e.g., mandatory fields, formats, logical checks) and simultaneously supplemented or verified by looking up information in databases or master data lists. When the system encounters an ambiguity, it sends the document to the operator interface, where the exception can be resolved quickly and with full context.
The Operator Client is localized into Czech, making it suitable for everyday use by Czech teams. Other language versions are also available, including English, Dutch, French, German, Italian, Portuguese, and Spanish.
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Štěpán Řezáč
Partner Sales Manager
