Intelligent invoice processing
We streamline the receipt, extraction, verification, and approval of incoming invoices. Our solution is valued by accounting, finance, and back-office teams in medium and large companies. It provides the greatest benefit to businesses with high invoice volumes, complex approval workflows, or insufficiently digitized processes.
Up to 80% time savings
Automatic extraction eliminates manual retyping and other time-consuming tasks.
Reduced
error rate
Automatic data checking and validation minimize errors.
Seamless approval
Intelligent workflow monitors deadlines and assigns tasks to the responsible people.
Complete
overview
Real-time task status, an audit trail, reporting, and AI prompts for currently processed invoice data ensure oversight and control at every step.
How we automate invoice processing
Invoice processing can be unnecessarily complex: documents arrive in various formats and through different channels, and data must be checked, matched with purchase orders, and sent for approval. When you add errors and exceptions to the mix, it’s clear that accounting teams spend a huge amount of time on routine tasks instead of work that adds real value.
A smart invoice processing system significantly reduces the need for manual intervention—saving both time and money. With our solutions, we can reduce your costs and the time spent processing a single invoice by up to 80%.
At INFOMATIC, we set up automation to work within your daily operations—tailored to how your invoicing actually looks. First, we look at your inputs, system integrations, and approval rules. Then, we select the most suitable solution and set up checks and exception handling. Finally, we connect everything to your ERP or accounting system and fine-tune the process so it runs stably even as things change. We most frequently deploy:
InvoiceAgility: for companies that want to cover the entire invoice processing workflow, including electronic invoicing and supplier collaboration—with an emphasis on control, rules, and status visibility.
AP Essentials: when you need fast cloud-based extraction, validation, and invoice approval with quick deployment and minimal IT burden.
MetaServer: when your invoices arrive mainly as PDFs via email or from folders and you need automatic naming, sorting, extraction, and transfer to downstream systems.
The result is faster processing, fewer errors and exceptions, smoother approvals, and a clear overview of where every invoice is at any given moment. We also integrate the solution with your ERP or accounting system so that data flows through the process correctly and without unnecessary manual intervention.
INFOMATIC combines technology with a real understanding of business practice. We aren't just about deploying automation; we’re about ensuring that invoice processing actually works—long-term, stably, and with real benefits for the entire team.
Invoice receipt
Invoices can reach you in many ways: via email, post, supplier portals, as PDFs, paper, or e-invoices. Our solution ensures that all invoices enter a single processing workflow—without manual forwarding or the need to monitor individual channels.
Data extraction
We automatically extract the necessary data from invoices—not just from the header, but from line items as needed. Whether it's an electronic PDF, a scanned document, or a structured e-invoice, the system extracts the data and prepares it for the next step without any manual retyping.
Validation
The next step is an automatic check: verifying the accuracy of data, rules, and compliance with internal settings or related ERP data. This significantly reduces errors and the number of exceptions that would otherwise require manual intervention.
Approval
The system routes invoices to the right person based on your approval rules—quickly, reliably, and with full traceability. The approval process has clear order, deadlines, and status tracking, so nothing gets stuck and you always have control over where every invoice is.
Our technology
InvoiceAgility
invoices from A to Z
Process PDFs, paper, and e-invoices in a single workflow. Automated checks, fewer exceptions, and full visibility into invoice status – including supplier collaboration.
AP Essentials
cloud-based invoice processing
Rapid deployment with minimal IT burden. Automated data extraction, validation, and approval workflows with output directly to your ERP.
MetaServer
organized PDF invoices
It automatically renames, categorizes, and extracts data from invoices received via email, folders, or PDF scans, and then forwards them to downstream systems.
Where our solutions are used
Case studies and project results
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Frequently Asked Questions
Find answers to the most frequently asked questions about invoice processing here.
First, we automatically capture invoices from the channels you use (email, folders, portals, e-invoices). Data is automatically extracted from the document, verified against your rules, and then sent for approval. Finally, the result is recorded in your ERP or accounting system. The goal is to minimize manual work and provide a complete overview of every invoice.
We process standard PDFs (both electronic and scanned), paper documents after scanning, and structured electronic invoices. We always tailor the proposed solution to your actual operations—meaning your specific formats and volumes.
Yes. We address security as part of the design process: managing access and roles, maintaining an audit trail, ensuring secure data transmission, and configuring settings according to your company's internal policies. We will always specify the exact parameters based on your organization's requirements.
We start with a brief introductory consultation to clarify your goals, inputs, and connections. We then recommend the most suitable solution and prepare an implementation plan. In practice, some scenarios can be automated within weeks, though it depends on the scope of the process and the integrations involved.
It depends on the scope of the solution – how many invoices you process, what formats you use, and what integrations you need. We would be happy to provide an estimate after a brief introductory call.
Have any questions?
I am here to help
Kamil Dobřemysl
Account Manager
